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Executors of a Will: Duties & Responsibilities.

Andrew Byrnes Law Group • Mar 13, 2022

You may have heard of the word "executor", but what exactly is it?


An executor, also commonly referred to as a legal personal representative, is a person who is responsible for carrying out the instructions of a deceased person's Will. The executor might be asked to manage an estate, pay off the debts of the estate, and distribute the rest of the money in accordance with the wishes expressed in the will. Most executors of a will are either family members or close friends of the deceased person.

What duties do executors of a Will have?

An executor has a number of duties to meet after someone dies. One of the first things they must do is immediately find the deceased person's original Will and read it thoroughly. Once found, an executor should sort out the estate documents and then take care of funeral arrangements.


If there isn't a will, there are laws that dictate who may inherit what in order to distribute the assets according to the terms of the law, which vary slightly by state and territory. If there is a will, the appointed executor may begin the estate administration process.


Executors of a Will may also be required to give a full report of their actions (and lack thereof) in executorship. They may provide such reports when assets are distributed, prior to distributing if they feel it is needed, or any time after the deceased has passed on when executorship has been finished.


Here are some of the duties that executors of a Will may be required to perform:

Organising Estate Documents.

When executors are named in a Will, they often have to gather all of the deceased's estate documents. This may include bank statements, property deeds, loan statements, and debt statements.


In addition to these documents, executors should also gather life insurance policies and pension plans. These documents and assets can all be very valuable and executors need to make sure they know exactly what is in them and how it works before distributing anything out to designated beneficiaries.

Making Funeral Arrangements.

After executors have gathered all of the relevant estate information they will then need to arrange a funeral or memorial service.


This particular executor duty is typically more difficult since they will have to find funeral parlors that offer services within their budget (the estate can be used to pay for funeral expenses) and may also have to decide what sort of ceremony they want for the deceased person.


The family of the deceased can be consulted for specifications regarding the funeral and burial, but their wishes are advisory and the executor still has the final say on how things play out.

Determining Ownership of Assets in the Estate.

Another part executor responsibilities is settling property and asset claims. This means executors will need to find out who the estate beneficiaries are and what asset(s) should go to them. This includes everything from bank accounts, cars, property deeds, and personal items that may be located within the home or elsewhere on deceased person's property.


Executors must attempt to locate all of these assets as soon as possible in order to avoid missing any important information such as serial numbers or where things were originally purchased. Knowing exactly how many assets are included in a Will can be very difficult, so executors usually need to consult with a wills and estate lawyer before they begin dividing up the estate.

Apply for a Grant of Probate.

As the person responsible for collecting the deceased person's assets to pay any debts and distribute assets to the beneficiaries, the executor needs to apply for a Grant of Probate from the Supreme Court so he/she can obtain the assets or funds from persons in possession of the estate or from debtors of the estate (e.g. banks and retirement villages). When approved, the Grant of Probate provides formal acknowledgement from the Supreme Court that the Will is valid and that you are the appointed executor.


The Grant of Probate is only required in certain situations, such as if the deceased person's bank accounts exceed a certain amount. Smaller estates can be released with only the Will and the Death Certificate. Probate must also be granted if you want to deal with the Australian Taxation Office about the deceased person or their estate.

Notify Financial Institutions of the Testator's Death.

Another part of executor duties is notifying all financial institutions of the death and asking them to adjust their records accordingly. The executor must also notify the Australian Taxation Office about the testator's death. This means executors need to know where the deceased person has accounts and how they may be linked together.


Many times executors will find that deceased people have multiple bank accounts, insurance policies, or retirement plans that should be adjusted in order for an executor's responsibilities to go smoothly.

Paying the Estate's Debts and Taxes.

After executors have notified financial institutions of the person's death, they should attempt to pay off any debt or loan. This means executors may need to contact creditors directly and ask them to settle accounts with the deceased person's estate for less than what they are asking.


Executor duties also include paying all taxes that are due once a deceased person has passed. This means that executors of a Will must determine whether they need to file an estate income tax return to the ATO. Depending on how much money is in an estate, this can take months or even years.


The executor can use assets of the deceased estate to pay the any outstanding tax liabilities. This is a crucial responsibility because an executor has no right to distribute any portion of deceased person's estate until all debts, loans, taxes, and other liabilities have been paid off in full beforehand.


The executor must also ensure that the estate has sufficient funds to meet all liabilities and expenses. Otherwise, they may be held personally liable.

Distributing Estate Assets and Closing the Estate.

Once all of the estate's debts and liabilities have been paid, executors can start to distribute estate assets or money out to beneficiaries. This is typically the final executor duties task and executors will need to draw up a statement of assets and prepare a distribution report.


The executor must also have the beneficiaries sign a receipt and discharge form for official acknowledgement. Only once these tasks have been completed can executors of a Will consider themselves free from any further executor responsibilities.

How long does executor-ship last?

An executor is only responsible for the deceased's estate until it has been distributed to its rightful owners. Most executorship ends once all assets have been given away, but executors may also be removed from their position by a court of law if necessary.


Typically executor duties and responsibilities last about 6 months at most. This time frame allows for all estate assets and property to be gathered and divided accordingly among inheritors with no problems or complaints from anyone involved with the estate. There also exists a general principle called 'the executor's year' whereby the executor is given a period of one year to administer the estate.



Can an executor of a Will also be a beneficiary?

Yes, your executor can also be named a beneficiary in your Will. This is completely legal and is a common practice all over the world. However, you should carefully assess your options before you make a decision on appointing a beneficiary as an executor. There may be advantages to this, but there are also drawbacks that can extend how long probate takes.


For example, an executor-beneficiary like a close sibling may find it easier to locate your assets and settle your financial affairs. However, executors who are also beneficiaries may have a difficult time carrying out their responsibilities while grieving your passing. This could prolong the entire probate process and delay the distribution of assets to beneficiaries for months and even years.

Other facts about executors.

You may be named executor of a Will in the event of death, but what happens when you cannot serve your duties? For example, maybe your parent's will names you executor and you live across country with no means to travel for several weeks. Or perhaps you don't want to be an executor. In this case, executors who desire to get out of the responsibility must sign a formal renunciation and file it in the Supreme Court.


If an executor dies or fails to uphold their duties as an executor and there's no backup executor stated in the Will, then the deceased person's next of kin or family member can apply to the Supreme Court to take over the estate administration duties. The judge can choose anyone deemed capable enough for the role.


Executors of a Will are rewarded for their work in some way - not financial in nature, but rather of the experiential type. Nothing beats the feeling of being able to help fulfill the wishes of a loved one after their passing.


Executors can't keep any extra money they generate from selling assets, but they can use estate funds for uncovered expenses that benefit the estate.

How a lawyer can help.

Being the person legally responsible for administering an estate can be extremely difficult. If you are the surviving spouse, a family member, or someone who has a close relationship with the deceased person, taking on the role of an executor becomes even harder.


From having to find all the paperwork of the deceased estate determining ownership of each asset, to dealing with the Australian Taxation Office and settling outstanding tax liabilities, to taking care of the actual estate administration and distribution - administering an estate can be an overwhelming and stressful experience, especially when you are grieving.


While executors of a Will have many responsibilities, they do not have to perform them alone. Wills and estate lawyers can help you in many different ways, such as helping you apply for probate, providing assistance in completing the probate forms, aiding you in identifying, and collecting the deceased person's estate assets, among other things.


If you need more guidance, a lawyer can also provide legal advice on potential tax implications, tax returns, how to pay debts, and how to correctly distribute assets.

Conclusion.

Executors of a will have a wide range of duties that they have to fulfill. Most of the time, an executor is the surviving spouse, eldest son/daughter, or a closely-related family member to ensure that a deceased person's affairs are managed properly. Executors can also be a beneficiary, but doing so is not recommended because it often causes more problems than it solves.


If you need some guidance in your journey as an executor or would like some expert legal advice about Wills, a lawyer from Andrew Byrnes Law Group can help you every step of the way.

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